2017 - 18 School Year

Band Parent Council By-Laws 

Band Parent Council Meeting Minutes (November) 

See below for full position responsibilities

 

President - Tiffany Bodenhamer 

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Vice President Tiffany Bodenhamer 

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Vice President Elect - Cyndi Peterson

 

Secretary - Lisa Loewen 

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Administrative Assistant - Kathy Hausthor 

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Treasurer - Liz Davis 

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Volunteer Coordinator - Deidre Schmidt 

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Meal Coordinator - Jenny Murphy & Terri Woodbury

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Band Wear Coordinator - Cydni Peterson 

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Charitable Donations [Vacant] 

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Fundraising Chairperson(s) - Darin & Suzan Scheibmeir

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Concession Stands - Diana Mans 

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Equipment Coordinator - Paul Bures 

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First Aid Sponsor - Dennis & Ann Rausch 

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Marching Band Water - Veronica Culberson

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Middle School Parent Liason - Anjee Shinkan 

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Uniform Coordinators - Michelle Douglas 

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Formal Wear - Janessa McKinley

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Videographer Rob Sage 

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Website Sponsor Gary Elsbernd 

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Basic Responsibilities

Be pleasant and have a good time. Observe and report. Major discipline issues should be brought to the attention of the directors immediately. If something can be handled discreetly or with a wise word, do so. Remember that kids are kids and they'll do silly things. Treat them as you would want to be treated and they will respond to you in kind. Also, it is expected that parents/chaperones adhere to the same rules as students (profanity, drinking, etc).

Parent Council President

Oversight of all volunteer activities, Chair Council meetings, liaison between Council and Band Directors

Vice President

 Assist President, accept President responsibilities for upcoming year

Treasurer

Secretary

 Maintain updated rosters, take minutes at Council meetings

Volunteer & Meals Coordinator

 Collect and direct inquiries of volunteers for the band, and for band trips

Bandwear Coordinator

 Coordinate ordering and distributing hats, t-shirts, shoes, etc.

Concession Stands

 Coordinate student fundraising activities

Charitable Donations

 Coordinate corporate sponsorships, charitable donations and grants.

Equipment Coordinator

 Coordinate Equipment truck and podium crew volunteers for marching band

First Aid Coordinator

  • Coordinate qualified volunteers to provide first aid support for the band members.  Working knowledge of first aid and medical conditions such as asthma and diabetes required.
  • Maintain basic first aid supplies including bandages, ibuprofen and glucotabs for the band members.
  • Coordinate medically trained volunteers to travel with the first aid supplies to festivals and band trips.
  • Be aware of student medical conditions and alert for issues. Communicate with directors to bench band members if medically necessary.
  • On trip years, collect and hold the medical history and release forms.
  • Coordinate qualified volunteers to collect and distribute controlled medication on extended trips.

Fundraising Chair

 Coordinate student fundraising activities

Marching Band Water

 Coordinate refreshments for football games and concerts

Middle School Parent Liason

Answer questions and provide help to 8th grade band members and incoming freshmen

Uniform Coordinator

  • Coordinate fitting and assigning uniforms and hats during band camp and at the beginning of each semester.
  • Coordinate volunteers to hand out and collect uniforms and hats for each performance.
  • Coordinate supporting the band with safety pins, sewing and stain removal as necessary.
  • Coordinate volunteers to make last-minute adjustments to uniforms, hats and hair before festival performances.
  • Communicate uniform replacement needs to director or his designee.
  • Coordinate ordering and fitting formal wear for Wind Ensemble at the end of the first semester.

Website Sponsor

  • Responsible for maintenance of band website, google calendar and mailing/distribution lists.  Does not include maintaining Facebook group or Twitter. Website is currently published using Joomla CMS.  Experience with Joomla or PHP helpful.
  • Coordinate website access with the directors and student webmaster.
  • Train directors and student webmaster in writing articles and calendar events.
  • Train Band Parent Council members as necessary to send messages to the mailing/distribution list.

Trip Positions

Lead Chaperone(s)

To be determined for each trip. Coordinates volunteer activities for the day/weekend/trip. Also has a handheld radio for emergency communication.

Videographer/Photographer

We often want performances videotaped. In the event this is allowed, we have our camera and tripod available. Any parents are welcome to photograph the band (in venues allowed) and we encourage the sharing of pictures in digital and hard copy formats.

Meal Money

Parent Treasurer prior to leaving and during trip if necessary

Food Service

TBD: Some trips will have meals prepared by parents; others will involve monitoring behavior/etc. at an eating establishment. Major trips will involve passing out breakfast foods each morning after wake-up.

Hall Monitors for overnight trips

TBD: Supervise the halls and maintain security for our areas of the hotel. Tape patrol, lights out, front desk contact and act as primary sponsor during the overnight hours.

Bus Monitors

All adults on each bus: gender separation at night; hand checks; trash watch; noise level/language; limit movement on bus; monitor movies, body sprays, and flash photos

Attendance Takers

Supervise student bus captains taking attendance to insure accuracy or assume responsibility for task

Room Sponsors for overnight trips

Responsible for a group of 4-5 students for duration of trip, room checks, wake-up, roll-call (throughout trip), breakfast items to room (if necessary)

Uniforms/Accessories Coordinators

Maintain extra socks, shoes, pins, gloves, hats, polish instruments prior to performances; inspect uniforms/shoes/instruments b/f go time. Also point A-B movers.

Equipment Coordinators

Loading/unloading buses/truck/trailer, point A-B movers. Will also have tools boxes accessible. Responsible for ASSISTING student equipment mgrs until time for them to be with the band. At that point, adult sponsors TAKE OVER and students go with band. NO EXCEPTIONS.

First Aid - Medication

  • Coordinate qualified volunteers to provide first aid support for the band members.  Working knowledge of first aid and medical conditions such as asthma and diabetes required.
  • Maintain basic first aid supplies including bandages, ibuprofen and glucotabs for the band members.
  • Coordinate medically trained volunteers to travel with the first aid supplies.
  • Be aware of student medical conditions and alert for issues. Communicate with directors to bench band members if medically necessary.
  • Collect and hold the medical history and release forms.
  • Coordinate qualified volunteers to collect and distribute controlled medication.

Drama Specialist

TBD: You are the go to person for personal and random issues that pop up. Basically, you'll triage for Mr. Bogatz and Mr. Chaffee so we can focus on the group.

Warm Bodies

Always be prepared to help with any situation. If you're traveling on the buses with the band, your first responsibility will be assisting the band. If that is not agreeable to you, you will need to find an alternative mode of transportation to band performances. 

We encourage parent participation! Band is a blast, and the kids really like us to be involved. Please feel free to call anyone listed above if you have any questions or would like to let us know that you’ll help this year. We’re already looking forward to the fall with all the excitement and fun that band offers the kids, and we’re looking forward to working together to make WRHS Band the best it’s ever been!